Proposed Appointed Officers Policy

Corporate Resolution by the Executive Board of

the Clan Henderson Society, Incorporated

 

WHEREAS pursuant to the Bylaws of the Clan Henderson Society, Inc., the President is authorized to appoint certain officers for the Society; and 

 

WHEREAS there are several functions that are of organizational and programmatic importance to the Society; and

 

WHEREAS the functions associated with certain particular offices generally require special knowledge, expertise, talent, and experience to be competently and efficiently performed; and

 

WHEREAS the Executive Board wishes to codify these offices and establish their functions and duties,

 

NOW THEREFORE BE IT RESOLVED, by the Executive Board of the Clan Henderson Society, Inc., that a policy be adopted to establish certain offices to be filled by the President and shall be referred to as the APPOINTED OFFICERS Policy.

 

 

APPOINTED OFFICERS POLICY

 

Overview: There are several functions and tasks that are important to the organization of the Society and valuable in support of its various programs.  However these functions and tasks usually require that the individuals performing these functions and tasks possess special knowledge, expertise, talent, and experience to competently and efficiently perform these functions and tasks. 

 

Considerations: Because of the special nature of the individuals who may fill these offices, it may be difficult for the President to always find a Society member with the necessary attributes to fill a particular appointed office.  Consequently, the President is encouraged to fill these offices but is not required to do so.  Appointed officers shall hold no more than two appointed positions concurrently.

 

Establishment, Appointment, and Duties of Appointed Officers: 

 

The following appointed offices are established and the appointment and duties of each are as follows;

 

The Piper serves at the pleasure of the President and shall coordinate the piping activities of the Society, gather and maintain a listing of proficient pipers that may be contacted to provide pipe music, promote interest and education in playing the pipes, support Society gatherings and ceilidhs, and provide for regular publication of articles on piping in An Canach.  Provide recommendations in support of the Society Piper for the annual budget to the Vice President for Operations by November 10th of each year.

 

The Chaplain serves at the pleasure of the President and shall provide spiritual guidance and prayer for the Society as requested, serve as a focal point to inform the membership of information relative to spiritual matters, provide guidance and leadership according to Scottish and Irish heritage and Celtic spiritual traditions at various events and festivals, and provide articles for regular publication in An Canach and on the Website.  Provide recommendations in support of the Chaplaincy Program for the annual budget to the Vice President for Operations by November 10th of each year.

 

The Bard serves at the pleasure of the President and shall provide a cultural base for the Society, by increasing awareness and appreciation of the Scottish arts, poetry and literature, legends, and folktales.  Provide recommendations in support of the Bard’s responsibilities for the annual budget to the Vice President for Operations by November 10th of each year.

 

The Captain of the Bodyguard serves at the pleasure of the President and shall be responsible for the proper and standardized ceremonial procedures at gatherings, parades, processions, weddings, funerals, and other activities of the Society. The Captain of the Bodyguard shall:

 

(1) Maintain a listing of bodyguard members within the Society so that the Regional Commissioners shall have assistance at ceremonies and events.

(2) Ensure that bodyguard members assist state and local conveners at games and gatherings.

(3) Ensure guidance is provided for the proper and standardized parade and other ceremonial functions.

(4) Ensure a bodyguard is present at any function attended by the Chief of Clan Henderson.

(5) Provide recommendations in support of the Society Bodyguards for the annual budget to the Vice President for Operations by November 10th of each year.

 

The Historian serves at the pleasure of the President and is responsible for providing oversight of all Society history development and archive activities.

 

(1) Activities shall include, but are not limited to, the development and maintenance of Clan Henderson history, family stories, and histories as provided by the membership, Clan Henderson Society history, and the accumulation and publication of histories and stories of famous Hendersons.

(2) The Historian shall work closely with the Vice President for Genealogy/DNA, compose articles for An Canach and the website, and serve as a resource for conveners and the Society’s leadership. 

(3) Provide recommendations in support of the History Program for the annual budget to the Vice President for Operations by November 10th of each year.

 

The Quartermaster serves at the pleasure of the President and shall maintain a comprehensive list of the Society’s materials and equipment that belong to the Society. The Quartermaster shall:

 

(1) Be responsible to ascertain and communicate the needs as stated by Regional Commissioners and other event leaders, and coordinate with the Vice President for Operations the acquisition and dissemination of materials and equipment.

(2) Maintain a listing of known vendors and material and equipment sources.

(3) Retain a supply of materials and equipment on-hand. Society materials and equipment described above may include, but are not limited to, pins, badges, banners, shields, flags, tartans, and posters. Other materials and equipment the Quartermaster shall maintain on the list of Society’s materials and equipment include, but are not limited to, software and licenses.

(4) Provide recommendations for the acquisition of materials and equipment for the annual budget to the Vice President for Operations by November 10th of each year.

 

The Youth Activities Coordinator serves at the pleasure of the President, and shall  be responsible for ensuring that the juvenile members of Clan Henderson Society are provided the opportunity to engage in Scottish, Irish, and other Celtic events as dancers, musicians, athletes,  writers and other artistic and athletic endeavors.  Provide recommendations in support of the Youth Activities Program for the annual budget to the Vice President for Operations by November 10th of each year.

 

The Director of Athletics shall ensure interested Society members have adequate awareness, opportunity, education, and training to participate in Scottish, Irish, and Celtic athletic events.  The Director of Athletics shall:

 

(1) Encourage “the MacEanruig brand” among participants, maintain a listing of athletes, research and announce opportunities for training, oversee any aspects of Scottish, Irish, and Celtic culture related to athletics, and encourage youth participation according to the rules of Highland Games Athletic Association, and other appropriate athletic organizations.

(2) Ensure publicity, appreciation, and awards are integral features of the program.

(3) Provide recommendations in support of the Athletic Program for the annual budget to the Vice President for Operations by November 10th of each year.

 

The Editor of An Canach, the Society newsletter, serves at the pleasure of the President, and shall serve as the public affairs officer and director of communications to keep the membership informed, maintain liaison with other publications and clan societies, provide for regular publication of An Canach, oversee all official Clan Henderson Society publications and inform other publications of Society activities that are of general interest as well as items that tend to promote awareness of the Society and its activities.  Provide recommendations in support of An Canach for the annual budget to the Vice President for Operations by November 10th of each year.

 

The Webmaster serves at the pleasure of the President and shall oversee and maintain the Society website and social media. The webmaster shall:

 

(1) Be responsible for keeping the site current and relevant to Society members by communicating with Society Officers and Regional Commissioners. 

(2) Oversee the development and execution of web-based meeting technologies and electronic voting procedures, as necessary.

(3) Work to keep the member informed of Society activities, milestones, and other items that are of general interest as well as items that tend to promote awareness of the Society and its activities.

(4) Coordinate the publication of information with the Editor of An Canach.

(5) Provide recommendations in support of the Online Information and Communications Program for the annual budget to the Vice President for Operations by November 10th of each year.

 

 

 

DATED AND EXECUTED in the State of ________________________, on the _________ of _______________, 20__.

 

__________________________________    ________________________________________

President                                                            Secretary